No flying in. No waiting on an agent. The tax office, Legal Affairs Bureau, and your bank still send paper. MailMate is the company inbox.
Gymdesk
国税庁
法人税の確定申告について
法人名: ACME
事業年度: 2025年4月1日〜2026年3月31日
申告期限: 2026年5月31日
納付税額: ¥1,245,000
National Tax Agency
Re: Corporate Tax Final Filing
Company name: ACME
Fiscal year: April 1, 2025 – March 31, 2026
Filing deadline: May 31, 2026
Tax payable: ¥1,245,000
Corporate tax filing notice for FY2025. ¥1,245,000 due by May 31, 2026. File the return and pay before the deadline.
Radical transparency and accelerated visibility into what is going on in your Japanese KK or GK.
Everything you need for fast, easy access & control without being on the ground or needing to open or scan paper.
Still paper. Still a Japanese deadline. Here is what you actually do with it.
厚生年金 and 健康保険 invoices from the Japan Pension Service, in yen. Open the bill, pay it, keep coverage — without a trip to a convenience store.
A 登記催告, a director-change filing, a ward-office license, a 内容証明. The envelope is in the inbox the day it lands — not a week later from an agent.
法人税, 消費税, a filing reminder. Fill the form and send the reply by post from MailMate, without being on the ground.
NTT, a vendor, insurance. Payable in Japan, on a Japanese deadline, from a team that is not.
Choose a real street address in Tokyo or Fukuoka — Shinjuku-ku, Chuo-ku, Tenjin — for 登記 and public records.
Choose your addressView every envelope from anywhere. We scan, translate, and categorize Japanese mail so you can pay, reply, or shred it from one inbox.
See how it worksKeep your home off the 登記. Use a MailMate address on public records instead of exposing your own.
Keep company mail behind 256-bit encryption and two-factor authentication, handled in our facility.
Open, pay, and reply from anywhere. No trip to Japan for an envelope.
A commercial address in Tokyo or Fukuoka — not a P.O. box — so the company looks like it belongs here.
Choose a commercial address in Tokyo or Fukuoka. Mail arrives at a real street, not a P.O. box.
Envelope photo the day it lands. High-resolution scans and English on the page, from any device.
Keep the paper in our facility, or ship the original anywhere — Japan or overseas.
Utilities, tax, insurance, vendors. We pay Japanese deadlines in yen so nobody walks a slip to a convenience store.
Opening and scanning happen in MailMate’s facility, with access controls — not a third-party shop.
Instant English on the notice, plus labels so tax, legal, and invoices do not sit in one pile.
Slack, Zapier, and APIs so mail, bills, and documents stay in the stack you already run.
HQ, your 税理士, and local staff share one inbox — with roles, so each person sees what they need.
When you do not need the paper, we shred it on site. The scan stays in the cloud.
Mailmate allowed our fully remote office to operate as it should, and not have to check the mailbox on a weekly basis. Having the ability to receive the documents in a digital format also makes our operations much more efficient.
Launching our Japan operations meant incorporating at a location in Japan and receiving Japanese mail — MailMate made this easy and enables us to better manage our Japanese subsidiary from our headquarters in New York.
If you can’t find the answer you’re looking for below, reach out to our customer support team.
No. Registered Address is the 登記住所 you put on incorporation papers. This page is the inbox: we receive the paper, you see it, you decide. Many companies use both. If you only need the address for 登記, start on the Registered Address page.
A photo of the envelope typically lands in your dashboard within hours of arrival. A requested scan is usually done within one business day. Tax notices and legal filings can be prioritized.
Yes. Invite people with roles. Your accountant can see invoices and tax notices. Counsel can see contracts. You see everything. Every open, share, and payment is timestamped.
Yes. National Tax Agency, ward offices, Legal Affairs Bureau, Japan Pension Service, banks, vendors. We translate the page and surface the deadline so a filing date is not something you hear about after it passed.
Yes. Utilities, taxes, insurance, pension, vendor invoices — yen payments on Japanese deadlines, without someone walking a paper slip to a convenience store.
See it before someone has to tell you it arrived. Setup takes a few minutes.
